Privacy Policy

We are committed to respecting and protecting the privacy of all individuals with whom we interact. The purpose of this Privacy Policy is to provide transparency around how The Kay Mayson Foundation (KMF) collects information online.

Log Files

The KMF follows a standard procedure of using log files. These files log visitors when they visit our website. All hosting companies do this as a part of hosting services’ analytics. The information collected by log files includes internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.

Cookies and Web Beacons

Cookies are files that store selective data on your web browser platform which is used to enhance your online experience. The information is used to optimize the your experience by customizing web page content based on visitors’ browser type and/or other information. You can choose to disable cookies through your individual browser options.

Website usage information

We may record how and when you use our website, products and services; your IP address; and cookie data. Throughout our website it is collected automatically to limit the number of submissions you can make to our site, to protect our site from security threats, and to help us to improve user experience it may be stored in Cookies on your computer (you may disable cookies in your browser but aspects of our website, products or services may stop working). It is stored at our hosting provider (who is POPI compliant or is governed by a substantially similar privacy legislation to South Africa). We retain this information indefinitely.

Our website uses Google Analytics which is a web analysis service provided by Google.

Google automatically collects Cookie and website Usage Data and uses it to track and examine the use of www.popi-compliance.co.za, to prepare reports and share them with other Google services.

Google does not associate your IP address with the usage information it collects.

Google may use the data collected to contextualize and personalize the ads of its own advertising network.

Google is based in the US and uses EU Standard Contractual Clauses to transfer online advertising and measurement personal data out of the European Economic Area, the UK, and Switzerland.

Google’s privacy policy can be accessed via https://policies.google.com/privacy/embedded?hl=en-US.

You may opt out of Google analytics by following these directions:

https://support.google.com/analytics/answer/181881?hl=en#:~:text=You%20can%20opt%2Dout%20of,Google%20Analytics%20about%20visit%20activity.

Information we collect:

Account/User: Name, email address and contact details

We only collect the personal information and contact details, including names provided to us by the user or via our website. We may use this information to followup on any enquiry sent by you the user, or to followup on any questions regarding the services offered by KMF. No further processing of the personal information received on our website will be done by KMF unless the necessary consent is received and the data subject is informed in terms of POPIA and KMF’s internal POPIA policy.

The personal infomration collected by KMF is stored at our hosting provider (who is POPI compliant or is governed by a substantially similar privacy legislation to South Africa).

It may be shared with professional service providers and if obliged to do so in terms of any legal requirement or court order.

We retain this information as long as you use our products or services and for at least one year after your last order as required by the Electronic Communications and Transactions Act 25 of 2005.

Order details are kept for 5 years after tax submission as required by the Tax Administration Act 28 of 2011.

Privacy Policies

The contents of this Privacy Policy shall be governed by the laws of the Republic of South Africa.

Third Party Privacy Policies

Third Party websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Please note that Third Party websites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over and assume no responsibility for the privacy of information on these websites.

Children’s Information

A priority for us is the protection of children using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

The KMF does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

Right to access and rectify your information

You may remove your contact details from our newsletter mailing list or any other further marketing by unsubscribing or informing KMF via email. You may access and update your business information by logging into the product or service you purchased from us.

Right to object

You have the right to object to our processing of your personal information in terms of s11(3) of POPIA.

You may object by sending an email to our offices with the subject line: “Complaint: POPI”

Right to complain

You have the right to lodge a complaint with the Information Regulator (or directly to our Information Officer on hello@kmf.org.za):

Regulator – Complaints email: complaints.IR@justice.gov.za

Changes

From time to time it may become necessary to make changes to this privacy policy. It is your responsibility to periodically check our website for any changes.

Online Privacy Policy Only

This Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collect in The KMF. This policy is not applicable to any information collected offline or via channels other than this website.

Consent

By using our website, you hereby consent to our Privacy Policy and agree to its Terms and Conditions.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us through email at hello@kmf.org.za